Meeting Minutes

Region 6 Annual Meeting
November 16, 2006 – Louisville, KY

Director Mc Guire opened the meeting by introducing the new delegates in attendance. Twenty people gathered to enjoy the hospitality of the Krause's in the Presidential Suite this year.

There were delegates from 7 of the 8 Region Six clubs present including the three delegates now allotted to the ever- growing WAHA club.

Linda Harrison read the minutes from the Brookings meeting that had been held during the Region 6 show in June of 2006. Corrections to the minutes included Kara Van Bockern's new title of "Public Relations Network Representative" and the word "horses" should be substituted for "entries"in the paragraph referring to the Regional Show report.

Motion was made to approve the minutes by Mary Bowden and seconded by Lonnie Arp.

Treasurer's Report:

Total money in all three bank accounts is $27,974.94, broken down as follows;

Business $ 7221.65
Show $18,906.88
Youth $ 1846.41

Mary passed out the Region 6 Business Account summary and the 2006 Regional Show Income Statement.

There was discussion regarding the Region Six Show Secretary's method of payment. Cheri explained that the current Show Secretary team of Jean Fredrichs and Deb Razzler share the $5.00 per horse fee for the Pre Show and that Deb Razzler (Assistant Show Sec.) receives a flat fee of $1100.00 for the Regional Show. In addition, both secretaries receive a fee of $75.00 per set up day. The profit share provision, to the show secretaries, in the Regional Show Guidelines has never been adapted at this time.

Old Business:

Regional Directory Director McGuire passed around an example of a small, bound directory that could be adopted by Region Six. No one volunteered to sell advertising for a Regional Directory to help subsidize the printing costs. Heather Swanson and Nikki Stoffel offered to see what the cost of printing that type of book would be.

It was discovered that 1/3 of the people in our region who are members of AHA are not members of any club. Director McGuire will get a list of those members and send the clubs those names that might pertain to their area so that they can be contacted for membership.

Director McGuire passed out an amended set of By Laws. She would like everyone to review the By Laws and vote on any changes at the June 2007 meeting.

New Business:

Budget and club allocations: The Treasurer reviewed the donations given to Region Six for the Region 6 show. Without these gifts we would have a profit of approx. $600. Discussion ensued in regards to the loss incurred by the Sport Horse Show.

The 2007 Regional budget was reviewed. Director McGuire explained that we need a date established as a year end date for accounting purposes. Oct 31 was chosen to be that date.

Motion made by Bowden, second by Arp. Motion passed

Director McGuire requested that a finalized 2006 Profit/Loss statement be given in June 2007 at the next meeting.

AHA President Krause explained the duties of the Public Relations position.

Mr. Arp made the motion to adopt the 2007 budget, Ms. Swanson seconded. Motion passed.

Show commission members for each club were re-assigned. It was decided that the delegates for the current year's convention will be their club's show commission representative.

Dick Peterson was elected Show Chair for the Show Commission. Dr. Huitt made the motion that the Region Six Championship Show move to Rapid City for three years beginning in 2008, 2009, and 2010. Second by Dick Peterson, motioned passed.

The vote for the motion was Seven for and Five opposed.

Director Mc Guire will call the Cam Plex in Gillette to see if they have any dates available for 2009 and 2010.

Cecille Dunn read a letter to the delegation in regards to MAHA's concerns over the move of the Regional Show to Brookings and presented communication from the Cam Plex event contact person.

Meeting was adjourned.

Respectfully submitted,

Cheri Clark, Secretary