Meeting Minutes
Region 6 Caucus Minutes
November 15, 2007 – Tulsa, OK
The meeting was called to order by Director McGuire. She introduced our two new delegates, Pepper Jensen from the NDAHA club and Greg Stoffel, representing the Minn-I-Kota club.
YOUTH JUDGING TEAM:
Director McGuire presented a brief overview of the activities of the youth judging teams at the U. S. Nationals. Marjorie Pope (WAHA) gave a summary of what the Wyoming team accomplished at the judging contest. The team won second place overall and WAHA's member, Stephanie Schroeder (AHA 2006 Youth of the Year) won first place overall in the area of Reasons. WAHA plans to take two judging teams to Scottsdale in 2008. Dick Peterson, SDAHA, had sponsored 1000.00 dollars for the Youth Region 6 team that attended the 2007 Youth Nationals.
CORPORATE SPONSOR:
AHA introduced a new corporate sponsor at the Convention. The company is Cardinale Way.|
BOARD OF DIRECTOR'S MEETING:
Director McGuire reviewed the highlights of the latest BOD meeting including the adoption of the governance structure and the new computer software for AHA.
PUBLIC RELATIONS REPORT:
Kara Van Bockern ( Region 6 P R Representative) sent a letter to be shared with the Caucus attendees. Director McGuire read it to the group and discussion followed concerning the problems our P R Representative has in servicing an area as large as Region 6.
TREASURER'S REPORT:
Treasurer Bowden reported the following as the account balances in the different Region 6 checking accounts:
| General Fund | 2,076.55 |
| Show Account | 31,780.06 |
| Youth Account | 2,075.28 |
| Total Funds | 35,931.89 |
| Deposits to be made | 100.61 |
| Available Funds | 36,032.50 |
Secretary Clark made a motion to move the 2007 budgeted 1500.00 emergency fund to a bank Certificate of Deposit; seconded by Delegate Stoffel.
REGIONAL DIRECTORY:
Director McGuire presented the name of a member from Region 5 who would put together a Regional directory at no expense to the Region. This person would do the ad sales and printing.
2007 REGION 6 SHOW REPORT:
Treasurer Bowden passed out the financial reports for the 2007 Regional Show. Show Manager Clark gave a brief summary of the show for 2007. A list of all of the club representatives for the Show Commission was reviewed by Director McGuire.
CARGO TRAILER UPDATE:
Claude Clark gave a report on his search for used cargo trailers that Region 6 could purchase for equipment storage. He found that adequate trailers could be purchased from 1500.00 (used ) to 2700.00 dollars (new). After discussion; it was decided to work out a way to store the Regional equipment in Rapid City when it comes west for the Show.
Delegate Huitt made a motion distribute the show profits to the club in the manner that it had been done in the past years. Seconded by Mr. Peterson. A hearty discussion followed, exploring the pros and cons of club allocation based upon membership and the need to keep a larger amount of the show profits available for next years show since the show will again be moving to a new venue. The question was called before resolution and the motion was defeated.
Delegate Stoffel made a motion to increase the available Grant monies from 4000 to 5000.00 dollars and no Club could exceed the application for four grants. It was seconded by Delegate Dunn. Motion passed.
NEW BUSINESS:
Director McGuire suggested that Region 6 pledge 500.00 dollars for the 2008 Convention to be held in Denver (no host). Delegate Stoffel made a motion to that effect, seconded by Director McGuire. Motion passed.
Claude Clark made a request of 1500.00 dollars to be set aside in the 2008 Regional budget for the Distance riding events. He asked that 750.00 dollars be allocated for each event; Region 6 Endurance Ride and Region 6 Competitive Trail Ride.
Director McGuire suggested that the Region 6 Youth have the same opportunity to apply for youth activity Grants. A motion was made by Delegate Stoffel for a club's Youth group to be able to apply for grant monies, seconded by Delegate Arp.
ELECTION OF OFFICERS:
Campaign speeches were given by the two candidates for Director; Cecile Dunn and Cheri Clark. Ms. Dunn was elected as the Region 6 Director, term to start at the end of Convention in 2008. Cindy Krause nominated Cheri Clark for Vice Director and Delegate Arp made a motion that all nominations cease.
Nominations for Secretary and Treasurer were made and all accepted the positions as follows: Vice Director - Cheri Clark, Secretary - Marjorie Pope, Treasurer - Nikki Stoffel Lowis
ANOTHER AHA YOUTH OF THE YEAR FOR REGION 6!!
Director McGuire announced the Kirsten Kimbler of Aberdeen SD (TAHSSD) was named 2007 AHA Youth of the Year. That makes two for two for Region 6! Last year was Stephanie Schroeder from WY.
Motion to adjourn by Delegate Stoffel, seconded by Delegate LaBelle.