Meeting Minutes
Region 6 Show Commission Meeting
June 22, 2007 – Swiftel Center, Brookings, SD
Attendance: Carlton Huitt, Val Stoffel, John Visser, Dorothe Fischer, Steve Hugus, Deb McGuire, Darlene LaBelle, Cheri Clark, Mary Bowden, Dick Peterson, and Jean Fredrichs
Director Deb McGuire stated that the Show Commission consists of one representative from each Region 6 Club. The Tri-State Arabian Horse Club does not have a representative on the Show Commission. The 2007 Show Commission members are Dick Peterson, Chair; Cheri Clark, Show Manager; Mary Bowden, SDAHA; Val Stoffel, MIK; Lonnie Arp, NDAHA; Heather Swanson, TAHSSD; Linda Harrison, MAHA; Carlton Huit, WAHA; and Deb McGuire, Director.
Pre-Show
Show Manager Cheri Clark asked for suggestions on the class schedule for the 2008 Pre-Show and Regional Show. Cheri stated that the 2007 Pre-Show had 67 classes and lasted 8-1/2 hours with three 15-minute breaks. All TBA class slots were used except one.
Carlton Huitt stated that the breaks should be listed as TBA not with actual times as he thought the show would run smoother.
The Pre-Show judge thought that the morning classes ran too long without a break. It was mentioned it was standard to have a break after the halter classes.
Carlton Huitt thought that we should use a stop watch for timing the gate. Dick Peterson stated he would contact Daktronics about getting a large digital display with the time counting down and when the time expired using the wording "Gate Closed".
It was asked if it was necessary to continue having a Pre-Show. Cheri felt that we should stay with a 1-day Pre-Show as some exhibitors came to qualify at the Pre-Show.
Regional Show
It was mentioned to have a 3-day Regional Show. Val Stoffel and Deb McGuire prefer having 1 to 1-1/2 hour breaks not 4 hour breaks. It was suggested to have 2 class sessions on Thursday with the Regional meeting after the last afternoon class and move the Thursday night classes to Friday so that Thursday night would be open.
To eliminate some of the no entry classes and 1-horse Championships, it was suggested to combine the age groups together to 17 & under and 18 & over. The 40 & over AO and AT classes should change to 18 & over. It also was suggested to combine the saddle- seat, country, and hunt seat walk trot classes; combine the english and western sidesaddle classes; and combine both age groups of the horsemanship class to 17 & under. It was general consensus to keep the AATR classes. Most of the amateur halter classes should be listed as ATH instead of AAO except for the purebred gelding sweepstakes class.
Purebred and Half-Arabian sidesaddle classes should be added to the TBA list.
Sport Horse classes should use the continuation of the class numbers in the class schedule. It was also suggested to add Dressage Show Coordinator to the budget.
Deb McGuire mentioned moving the Exhibitor Party to Friday night from Saturday night as several exhibitors may leave before Saturday night. It was suggested to ask the new Rapid City Club if they would be interested in hosting the Exhibitor Party.
Jean Fredrichs also asked to have the Regional Show post entries and the Show Office close 2 hours after the Pre-Show. Mary Bowden stated that the Dressage entries close one week prior to the first day (Thursday) of the Regional Show. Jean also recommended adding more classes to the TBA list.
Shavings and Hay
It was recommended to use the wording "Shavings and hay may be purchased at the Show Office at market price." rather than listing a pre-determined amount in the Premium Book. It was also suggested to have the exhibitors pre-order their shavings. It was not recommended to use a separate dealer for the shavings as it would be more expensive for the exhibitor.
Patron Packages
Cheri stated that the Patron Packages were down to 20 from 30 last year. Usually the determining factor in being a Patron is having better stall locations not necessarily the food. It was suggested to lower the cost of the Patron Packages by giving a gift such as fruit trays/baskets, wine/cheese, etc. rather than providing meals. The decision on the Patron Packages was tabled to the Convention in November. It was recommended to have a map of the stalling area in Rapid City available at the Convention and to print a map in the Premium Book of the stalling area with the prices, distance to the arena, and the size of the stalls.
Mary Bowden made a motion to adjourn the meeting. Seconded by Val Stoffel. Motion carried.
Respectfully submitted,
Darlene LaBelle