Meeting Minutes
Region 6 – Regional Meeting
June 21, 2007
Attendees: Carlton Huitt, Steve Hugus, John Visser, Dick Peterson, Val and Greg Stoffel, Deb & Keith McGuire, Nikki Stoffel, John and Maria Garofalo, Dorothe Fisher, Darlene Labelle, Cheri Clark
The meeting was called to order by Director Deb McGuire. A new club in the Black Hills region of South Dakota is applying for a charter with the Arabian Horse Association. Their membership is interested in hosting an Arabian Horse Expo in conjunction the Region Six show to be held in 2008 in Rapid City. They would also like to hold a Class A qualifying show in the spring before the Regional show.
Director McGuire gave a brief summary of the Think Tank meeting that she attended at Bazy Tankersly's ranch in early June.
Vice Director Peterson gave the Treasurer's report in the absence of Mary Bowden. The account balances as of 6/20/07 were:
| General Fund | $ 8,020.86 |
| Show Account | $ 91,462.07 |
| Youth Account | $ 1,783.83 |
| Total Funds | $101,266.76 |
Outstanding monies to be applied yet:
$750.00 Brookings CVB
$1000.00 Rapid City CVB
Old Business
Scholarship Applications:
Secretary Clark reviewed the scholarship fund applications that she had received. The total applied for by the clubs so far is $ 2700.00. V Dir. Peterson made a motion to approve the scholarship applications for funding; seconded by Greg Stoffel. Motion passed.
Regional Directory:
The fate of the Regional Directory lies in the hands of a yet unnamed volunteer who would be willing to come forward to solicit ads to help pay for the project. Nikki Stoffel volunteered to contact Heather Swanson on the advertising revenue needed to pay for the cost of printing and distribution.
By Laws:
The revised By Laws were reviewed and approved by the Regional Board of Directors.
New Business: 2007
Show Report:
Show Manager Clark gave a brief report on the stats for the Show. 81 horses have competed in the Pre Show and 250 horses are registered at this time for the Regional Show. There are approximately 22 horses that will be competing in the Sport Horse division and 20 Dressage tests to schedule. Approximately 350 stalls are in use.
Volunteers:
Director Mc Guire suggested that we re-visit the structure currently in place that require each club to send volunteers to the Regional show in order to receive profit allocations. Discussion followed pertaining to suggestions as to how to change the system in the forth coming years. It was suggested that volunteer positions be paid and budgeted for the 2008 shows. No motions were made at this time and it was decided to revisit the issue at the meeting in Tulsa in November.
Carlton Huitt requested a monetary reimbursement for the travel expenses incurred by the Wyoming volunteers. It was decided that he would submit gas receipts to the Show Manager and she would issue a check upon approval.
Director McGuire read a letter from Kara Van Bockern describing the responsibilities of the PR representative (See attached.)
Storage Trailer:
Keith McGuire brought forward the idea of purchasing a storage trailer for Region Six. It was decided that a cargo - type pull trailer would best suit the Region's needs for storage of the Dressage arena and trail equip. etc. Show Manager Clark will do some checking into cost and sizes and will bring that information to the meeting in Tulsa.
Club Nominations for Officers:
Claude Clark and Cindy Krause will be contacting each club to solicit names for nominations for the officer positions that are to be voted on at the 2007 Region Six meeting in Tulsa in November.
The motion to adjourn was made by Nikki Stoffel, second by Keith McGuire.